How to Find More Time to Work on Your Business

Anyone can fill up their day with tasks and be busy.


We do this because capitalism has shown us that doing as much as possible in as short as time as possible makes us More Worthy Humans. We have to balance the angst of doing this with actually getting more sales in so we have a thriving business.

We stress ourselves a lot, and then we stress about stressing.

That isn’t fun. And we deserve to enjoy what we do more, so we feel inspired and live our lives.

But every day I hear the same thing – “I’m so busy!” to the point where it’s glorified and, rather than actually looking at whether the tasks on your massive To Do list are driving you forward, instead we get lost in being busy fools.

When you bit the bullet and launched your business, you had a big dream. A dream of working on projects you’re crazy passionate about and meeting talented individuals who share those interests. You didn’t worry about how to find more time to work on your business, because in the beginning….you had PLENTY of that.

But as your business grows or your lifestyle changes, working out how to find more time to work on your business can feel like Mission Impossible.

Your inbox and phone ping every few minutes with a fresh message to reply to. There’s a list of invoices to raise and others to pay. Your social media needs updating. You need to write a blog. Your email newsletter needs a tweak… But your hands are full with the dream client work you set out to do.

Sound familiar? We’ve all been there, and we’ve also all fallen down the deep dark rabbit holes of Facebook group advice encouraging you to work smarter, not harder. But what does that really look like? What steps do you need to take?

In this blog post, I’ll help you identify 9 simple actions that will help you find more time to work ON your business with the idea that this will give you more time for the fun stuff – the making, the creating, the living! so your business can thrive!

1. You have to want the business

I once heard a wise business coach tell me – “it doesn’t matter what is true, only what you believe to be true, because with work it will become true.” You have to want it to happen, but also you have to believe it will happen. Committing to the idea of working smarter not harder is the first leap towards change. There’s a difference between liking an idea and actually investing in making it your reality. I think it’s very easy to think ‘I want the business to work but doing the work is something else entirely so I secretly hope the sales will come magically to me’ but in reality, we know that not to be the case.

I also understand the struggle to feel motivated all the time which is why in 2020 I made this video, take a look:

2. Get organised

A big fear of becoming more visible is that you won’t be able to manage your capacity for the work that comes in as a result of being more visible. But no matter how polished your Instagram feed, that shiny exterior can be concealing sky-high piles of paperwork, due dates and invoices. It’s time to get more organised. Put systems in place to track payments, on-board clients and deliver a sparkling service. All of a sudden, tracking down an invoice won’t take 30 minutes and without realising, you’ve worked out how to find more time to work on your business. For Visible Vibes members, there are all sorts of wonderful resources available to you in your member portal on how to get organised on everything from how to manage your enquiries to how to manage your To Do lists.

To find out how to get more organised for free, sign up to my free productivity tips to help you get more work done ON the business here.

3. Cleanse your desktop

Raise your hand if you’re guilty of a cluttered desktop. Today, it’s time to change it! Organise your desktop files and browser bookmarks into clearly labelled folders to dip in and out of with ease. You can even replace the icons with cats (cats!!) Client names, training, money, social media and blogs make great starting categories.


4. Cut back your tabs

It’s tempting to try to juggle it all, but I promise you’ll get things done faster if you don’t. Limit yourself to two or three browser tabs being open at any one time and see what difference it makes. You’ll instantly pay more attention to the task at hand and notice if you’re becoming distracted.


5. Create a new homepage

What pops up when you open the internet – Google, your email, or some other landing page? Give yourself a daily dose of motivation by setting your list of goals as your browser homepage. Every time you hop online, this will remind you why you’re here and why you’re going to nail it today.

6. Start task tracking

Break down your daily to-do list into bite-sized chunks. Not only will this give you a more realistic idea of how much time you need (and therefore how you can find more time to work on your business in the gaps), it also allows you to check them off as you go. No more avoiding the paperwork or losing an hour scrolling through social. Every action will have a business-boosting purpose. I use Asana to help me manage my millions of tasks! (For a neurospicy brain like mine, it’s very needed!)


7 Make time to review

Celebrate the end of each week with a mug of coffee or glass of wine, then sit down and work through what you’ve done. Identify the tasks you enjoyed and aim to do more of them.

Acknowledge those that you were less keen on and consider why. If these are tasks that tend to lead to procrastination, consider outsourcing them. This can be a great solution to how to make more time to work on your business. You don’t have to be queen of everything to be a boss in business!

8 Download your to-do list

With 101 things to do whirling round your mind, you’re never going to be as productive or creative as you could be. You’re busy trying not to forget other tasks for later on, and that’s distracting. Let yourself download your mental to-do list with the help of an app like Asana. Then you can focus on the moment, free up your head space and get creative, revisiting other jobs later on.

9 Give yourself time

One of the easiest mistakes to make in business is to spend all your time working in it, but none on it. Every business needs nurturing, through marketing, client communication, brand research and more. And that means every business comes with a to-do list beyond client commitments themselves. Book out time every week that is exclusively reserved for your business to-do list. How to find more time to work on your business is much simpler if it becomes something you make time to focus on in the first place.

So there we have it….how to find more time to work on your business. What would making more time for your business mean to you? How could it transform your life, career and business?

Armed with these actionable tips, you’re ready to take control of your schedule and carve out time for every part of your business in a realistic and achievable way. Reduce the constant feeling of business and bring back the balance. Find out how you can make time to relax with a really busy schedule – you’ll be glad you did.

Sign up to my free productivity tips – When it comes to getting more clients, the possibilities seem endless, overwhelming and frankly you’d much prefer to simply be doing the client work not the actual ON the business stuff, so I’ve created this step by step guide on how you can be more productive working ON the business and get more clients.

Which one was your favourite tip? Let me know over in my DMs on Instagram.


Maddy x
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Maddy Shine - Visibility Expert